Project Management Case Study

Individual Summative (Main) Assignments x2: These assignments are based on a fictitious case study that presents students with a business project scenario. You are free to choose the case study from the four options provided. You must take the role of Project Manager and are required to analyze the case study, research the best approach to managing it and develop the following items of project planning documentation, to be submitted as two separate component assignments at various points through the semester: Assignments are individually marked.
Project Management Case Study Options – Choose One Only
The Project Management Assignments require students to develop a number of pieces of documentation relating to a particular case study. To reflect the wide variety of ways in which project management techniques can be applied, we are allowing students to choose between four different fictitious scenarios. Choose one of the four and then answer all of the assignment questions, to be submitted at two separate points in the semester – week 6 and after Easter break, worth 40% and 60% of the module total mark respectively. You must use the same case scenario for all questions as it is expected that you will link your two pieces of work.
Case scenario 1
You are the Project Manager for an indoor sporting event, organizing a sort of ‘Olympics’ between London/Birmingham/Manchester (please choose one based on your location) Higher Education Institutions (HEI), known as the HEI Games. The senior management at QAHE have asked for this as they wish it to be a flagship event that helps market the QAHE’s facilities. Assume you have the full academic year to organize this, with the events taking place in July or August. You have a budget of £20k per university taking part and you should assume around 10 HEIs will be involved although if more join in then that will allow for more budget.

Case Scenario 2
QAHE wishes to improve the spaces available for business students and has asked you to project manage the refurbishment and redevelopment of the London/Birmingham/Manchester (please choose one based on your location) Campus. The preference is for tiered seating that can be retracted, together with acoustic panels on the walls to make it a better teaching space. You have been asked to project manage this process with support from the Facilities Management department at QAHE and have been given a provisional budget of £100k. Bear in mind that the work must not cause disruption to teaching timetables.

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Case Scenario 3
QAHE has recognized that students do not always know what is going on at QAHE Campuses outside of timetabled class sessions and in addition can find it difficult to contact representatives from clubs and societies. Hence, in order to help increase student engagement with extra-curricular activities, QAHE’s Student Forum Representative has asked you to project manage the development of a new QAHE Recreation mobile phone app which will provide day by day details of QAHE clubs and societies’ events, links to contact details and the freedom for students to publicize their own events. Grant funding from O2 (one of their directors is a former QAHE student) has given you a budget of £200k and the university, although supportive, wants it ready to be used by students at the start of the next academic year.
Case Scenario 4
QAHE Business Management Faculty has designed a new degree course in Sustainable Business, focusing on ethical and environmental business issues. This is now in its third year so there are 30 final year students now on this course. The Business Faculty has secured funding to support a two week field trip to see some interesting sustainable projects in Uganda, intending that this takes place in May, after the rest of their assignments have been submitted. The Program Convener has asked for your help in organizing this trip and you are doing so as a project management task in place of your dissertation. Each student will be funded a max of £2,000 to enable them to go, thus meaning there is a total of £60,000 available for the whole trip. You should assume that staff costs (including yourself) are also funded, totaling an additional £10,000.

You MUST use the Harvard System. The Harvard system is very easy to use once you become familiar with it.
Referencing: This is crucial and we DO expect this stuff to be referenced thoroughly, using Harvard-style in-text citations and not just a bibliography at the end of the document. Just because it is a fictitious example doesn’t mean no references are required. For example, references for the PID or risk register formats and structures used should be given – you must have got the ideas from somewhere so where do they come from (even if it is just the lecture notes)? If you have used other documents to understand this case then reference those as well. You might, for example, have found risk registers or discussions relating to other launch events and you should provide those with the associated task. Hence the risk register might have a reference underneath it saying, “Derived from ….. (reference here)” but an individual risk line item might also be referenced within the risk register showing where you got the idea for the risk and how to manage it. Such a reference should be cited in the correct place in the risk register text just as you would any citation in body text. This applies to all tasks. If you have not referenced it we will assume you have completely made it up out of thin air with no inspiration from any other sources and your marks will be low at best or may fail.

Assignment 1 – 2021 (40% of module mark)
A. Sample Project Initiation Document (PID) including simple budgetary information (max 10 line items), timescales, objectives, approach, key staff and stakeholder analysis (approx. 750 words plus diagrams, etc.). Note: a full, detailed breakdown of how the budget may be used is not required, although you are free to put such information in an appendix if you feel it will help explain your summary position. Refer to the lecture slides for a typical example of a PID
B. Work breakdown Structure containing at least 20 items in the WBS. The WBS should be presented in the form of a suitably referenced diagram that must include dependencies, milestones and a hierarchy of tasks. You are free to deliver this as a Gantt chart (use MS Project to develop this) but it is not required. All diagrams should be embedded into your report as images. In addition include with this table a referenced paragraph explaining how a WBS can be used to help manage the tasks on a project and give a further paragraph briefly explaining the importance of critical path analysis. For more information on Project Management Case Study see this:

Project Management Case Study

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