How to write a Report Essay 

  How to write a Report Essay 

Majority of people may wonder what entails in a report essay, thus making it hard to write. To write a report essay, you need first to understand what it is. What is a report essay? A report essay is an article written to convey information to a reader. This report shows that you understood all questions and you can answer them.

To begin with, focus on your audiences’ attention on the subject of your report. You can do this by, including the reader interests in the topic. When writing this report, you need to put down your content in a clear and in an organized manner.

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 Make your report easy to read and understand. This can be achieved by using plain English and exact text. Use shorter words and sentences to capture the attention of your audience.

In a report essay, you describe the methods used to gather information. This is by using diagrams, tables and charts. There are various types of report essays e.g. scientific, business, and research reports. There is also a concert report essay, which relates to a musician creating music as he/she performs. You achieve this by expounding on music effects in his mind at that moment.

How to write a report essay

To write a good report essay, there are procedures to follow. These are listed below.

  1. Instructions on referencing. To decide on reference to provide to compile your report, ensure you read through all the instructions given. Check if there are any guidelines or a specific structure provided to use in your report. Figure out the purposes of your report. For example, think why the report is needed? Who are your target audience? What is required in the report? Etc.
  2. Methods of research. When drafting a report essay, methods used are essential. You can use observational, experimental, simulation or derived as some of the methods in your research. This is because; they will help you determine what is required when writing. Have a well laid plan on how to conduct your research. This will help you outline some questions needed. For example, if there is any need of having a background reading or if there is any document needed. More so, if there is any assistance is needed, you need to record your data. Etc.
  3. Research on any information you want to include in your report. You can do this by reading books or written materials. More so, you can gather information by observing and talking to people. Looking at activities around can also be helpful in your data collection.

Ensure the information collected is relevant and suitable for your report. If need be, seek assistance from your lecturer.

  1. A structure of a report essay depends on a number of things. To begin with, the type of report determines the structure when writing .A laboratory report structure is different from a business report. A Report format varies on how your report should be (either formal or informal).Length and details in a report may alter the structure also.

A report essay structure constitutes of: a title, introduction, content, procedure, references, and conclusion etc. depending on the subject of your report. Note that, a simple structure will help you save time.

  1. Write your rough draft. Start by writing a heading of your report. Put down all data and information you have collected so far. At this point, ensure you write down references and methods used in collecting your data. Start your work and note down what will be on your report’s appendix (This is information that is too long to fit in the body).
  2. Analyze your research and conclude. When writing your conclusion, ensure you analyze data and information collected prior. Interpret your findings in relation to; what you found out, importance of your finding, and what value your research have to your audience etc.
  3. Make approvals. To make the right approvals of your report, read through your research and conclusions. Figure out the expectations of the person who wants the report and the actions to be carried out.

Check that your approvals are actual and rational based on your conclusions. Provide a detailed report to enable reader know what is expected. Write your approvals in numbers, starting from the most to the least important.

  1. Write an executive summary and table of contents. An executive summary and a table of contents are crucial while writing a report essay. These are written after you finalize with the structure of your report, and approved it.

The summary is usually short (100 words long).It enlightens reader on contents of your report. In your introduction, give a brief summary of the problems to be discussed and conclusions.

  1. Write a reference list. This is a list that contains sources you fetched your information from. This list is written in APA format. The main objective of this list is for easy referencing of your report to the reader.
  2. Re-read your work. In every article, it is important to revise your work once you finish writing. Check if you have done what was expected in your report. You can do this by, going through the laid questions, instructions given or the marking schedule.

Ensure that information provided is accurate and logical to suit in your report. It is also important to ensure that diagrams, graphs and tables present are labeled and numbered accordingly.

Check your report format and ensure it is correct (check the headings, numbering and consistency) throughout your writing. Make sure your writing skills are relevant and effective to enable your report read well.


The above article gives an idea of how to write a report essay. The article gathers relevant information to convey a message to the reader. Use of diagrams, charts, and tables is essential when writing this type of essay.

When writing a report essay, research relevant sources in order to deliver logical information to your reader. Know who your target audience is, to enable in determining the contents of your report. Ensure your essay is easy to understand by using plain English. Short sentences are vital. A good methodology will help you know what is needed in your research. Ensure the information shared is suitable for your report.

The report format varies from the type of report essay written. Write a rough draft of your work, analyze it, and make corrections. Remember to write a reference list (APA format) of the data collected. Write your report using a simple structure to save you time.

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